A Plague On Both Your Hepburns?: Leaders, Change Agents, and Library Archetypes

That sound you heard was the door to Alchemy creaking back open after a long, long pause.  Besides the backlog created by snow day closures, there’s been a serious uptick in the amount and kind of work I’ve been doing, which has hampered my efforts to put together anything coherent in these chronicles.   It’s really difficult to be witty and poetic when you’re up to your eyeballs in journal title spreadsheets.

It is not, however, impossible.  Ergo, I give you my Hepburn post.

Backstory

The day I received my MLIS, one of my professors shook my hand, gave me a very nice coffee mug as a token of the school’s appreciation, and proudly proclaimed, “Congratulations Leigh Anne!  You’re a change agent!”

I was somewhat nonplussed by this.  Remember, it was 2004, and the phrase hadn’t yet become a buzzword — at least, I don’t think it had. Despite the fact that I opted for electives in both management and library marketing, I’d never heard it.  I figured it was a compliment, though, because the professor looked so happy.  So I smiled and said “thank you,” and that was the end of that…for the moment.

The memory hasn’t faded, though.  Off and on over the course of my career I’ve asked myself what that phrase means, or could mean, and how it compares to leadership.  I’ve been watching leaders and managers for a while now, operating under the premise that I want to be a leader.  But what if I’m just a really good change agent instead?

Not that the two are mutually exclusive.  Which brings us to Audrey and Katharine Hepburn.

A Theory, With Disclaimers

Broad sweeping generalizations are fairly odious; moreover, I am the least qualified person on the planet to speak to possible archetypes of male librarianshp.  Although I’ve admired the gentlefolk from both afar and anear for many a day, I would not presume to try to describe what it’s like to be a “guybrarian.”  So one of you will simply have to pick up the “Gary Cooper / Cary Grant / Harry Caray” metaphor and run with it.  Or craft something utterly delightful of your own.  Or be a good sport and try to find your inner Kate ‘n Audrey as you read along.

That being said, ladies, let’s get down to brass tacks.

Even within the limitations of the archetype structure, it seems to me that you can tell a lot about librarians by determining whether they are more like Audrey Hepburn or Katharine Hepburn.  To illustrate, I will examine both archetypes, listing strengths and weaknesses, and determine whether their qualities tend toward leadership or change agent-ship.

Please note that by no stretch of the imagination am I speaking of the historical personages Audrey and Katharine, the ones who had private lives and histories that obviously went much deeper than a superficial library blog-gloss can go. I refer, however, to the iconic Kate and Audrey we’ve built up in our minds, the ones we think of when we hear the name “Hepburn.” That is the whole point, after all, of an archetype: it’s a broad portrait of a certain ethos, not a granular portrait of a complex human being.

One final warning:  you may already think you know where you are on this particular spectrum.  Try to suspend your judgment until you get to the end of the essay. You may be surprised by what you find in yourself.

Audrey Hepburn:  The Ladylike Leader

Three words:  little black dress.  Three more: Breakfast At Tiffany’s. One more for good measure: Givenchy. The Audrey type is redolent with class and sophistication, gentleness and grace, poise and good manners, humor and kindness. An open face with a lovely smile. Everybody loves Audrey, because you simply can’t hate her: she’s too darned nice. Even if you did hate her, she’d probably continue to be sweet and kind to you anyway.

The Audrey librarian is service-oriented to the point of self-sacrifice.  Even if she’s drowning in her own work, she’ll gladly help you with yours, and never complain about it.  The surliest of problem patrons melts in her presence because nothing ever seems to faze her, and she knows how to turn bad transactions into good ones with skillful listening and speaking.  She has an uncanny knack of knowing when to enforce a policy and when to bend it, and because she is always kind and gracious to everybody, she can never be accused of playing favorites.

Audreys serve on every committee that invites them and volunteer for every extra opportunity they can.  They’re also prone to bringing in donuts, cookies, or other baked goods to the office, most likely baked from scratch.  If she does bring store-bought, she springs for the cute cupcakes from the gourmet cupcake emporium in the hip neighborhood.   And again, all of this would be utterly unbearable if they weren’t really good cupcakes.

She’s good at readers’ advisory, reference, cataloging, Web 2.0, Web 3.0, storytimes, and organizing teen art clubs and Super Mario Kart tournaments.  If the circulation desk is short-staffed, she volunteers to pitch in.  If the library’s closed due to weather, she starts calling down the phone tree.  She gives 110% all day, every day, and never, ever, ever complains, even though she hasn’t had a raise in 5 years.

Lest you think Audreys are too perfect to exist, let me assure you they have a dark side.  Audreys have a bad habit of squelching their true feelings and accepting poor working conditions, because they don’t feel they have a right to complain.  If they are not given enough praise and recognition by their supervisors, they will start to feel bitter.  Audreys are also prone to overwork and martyrdom, and if they keep their frustrations bottled up too long, little things can set them off.  Audreys also have a hard time asserting themselves, and tend to avoid conflict like the plague.  Audreys may also grow to resent always being asked to take the leadership role, but are often unwilling or unable to delegate responsibilities to colleagues.  Audreys are prone to burnout, and tend to suffer when their high ideals don’t match up to the sometimes dull realities of library service, especially in its administrative aspects.

Katharine Hepburn:  The Challenging Change Agent

Two words: Desk Set.  One more:  trousers.  Kates are loud, vivacious, and opinionated.  They actively question policies, eye “the way we’ve always done it” with suspicion, and subscribe to the theory that it’s easier to ask for forgiveness rather than permission.  Kates avidly read professional journals and library blogs looking for cool new things to try in their libraries, and when they’re at the reference desk, the problem patrons tend to give them a wide berth, because they know no shenanigans will be tolerated.

Katharines love to learn new things.  If they’re reference librarians, they’re curious about cataloging; if they’re children’s librarians, they want to know more about adult services.  They loathe getting bogged down in the minutiae of administration, but at the same time they want to be a part of the bigger picture of library service.  Kates are generalists rather than specialists, and don’t like to be pigeonholed as any one kind of librarian.

Much to the dismay of people around them, especially the Audreys in their organization, Kates like blunt, direct communication.  If you want a Kate to do something, you can’t hint around or be subtle.  However, once you tell her exactly what you want and when you want it, she will bend over backwards to deliver it.  Kates don’t tolerate abusive behavior from peers or patrons, and they ask pointed questions about new policies or initiatives.  If the emperor has no clothes, they not only say so, they take a photograph and put it up in their library blogs, and if you want constructive criticism about anything, you should ask a Kate first.

Like their Audrey counterparts, Kates too have a dark side that must be acknowledged.  While they sincerely love and respect their colleagues, Kates don’t always play well with others, and may have difficulty finding a job situation where they fit in with the group.  Kates don’t “do” the social graces very well, perceiving them as fake and phony, and may therefore come across as tactless, thoughtless, or just plain rude.  Kates want to move forward as quickly as possible, both with their ideas and within the organizational structure, so they may become impatient, frustrated, and angry with those in her organization who resist change.   They don’t always know how to communicate their visions in such a way that the rest of the group can relate to, and they may sometimes be overly critical of colleagues whose work styles and habits are very different from theirs.

Hepburns as Leaders and Change Agents

I’d like to stress that while the archetypes are very different, there’s no wrong way to Hepburn.  After a lot of thought, I’ve come to the conclusion that both Kates and Audreys could make very effective leaders, and that the variances are primarily of style rather than skill set:  Audreys, who tend to catch more flies with honey, are excellent choices to lead departments whose employees already have strong working relationships; although their fear of conflict makes them less effective in situations where there are interpersonal conflicts, an Audrey who is willing to work with her shadow qualities can learn to become a compassionate, yet firm, leader who can graciously lay down the law, an iron fist in a velvet glove.

Kates, I must confess, lend themselves far better to being change agents.  Change is scary and unsettling for most people, but Katharines thrive on it, and are extremely skillful at creating things that don’t yet exist.  It’s not that Kates can’t be good leaders – the problem is, their visions are usually so outrageous that people might be afraid to follow.  And unless a Kate is willing to work with her shadow qualities, and smooth down her rough edges a little, she may have a hard time convincing people that the horizons she’s pursuing are worthwhile ones.

In an ideal situation, you’d have co-leadership situations where an Audrey was paired with a Kate – say, an Audrey manager with a Kate senior staffer, or a Kate dean of students with an Audrey head librarian.  Since the real is always far less than the ideal, however, a good place to start is with yourself:  are you more like Katharine or Audrey?  In which ways?  What do you need to work on a little?  Is there a Kate or an Audrey in your organization who could help you with that?

Now look at the organization as a whole.  What’s the Kate-to-Audrey ratio?  Who holds the major position of power – Kates, or Audreys?  How do you feel about that?  What archetypal qualities of either figure would best move your organization forward?  How can you cultivate those?

Because this is a philosophical ramble, and not a scholarly study, I’m sure there are gaping holes in what I’m trying to do here.  But I think it’s off to a good start.  Now it’s your turn.  What, if any, archetypal qualities rang true for you in this essay?  Where did I miss the mark?  Do you have another archetypal structure in mind that communicates your own perceptions more effectively?

Okay, that was entirely too much fun to think and write about.  Back to more traditional work it is.  But the next time we talk, I’ll have some things to say about anger, and how to handle it in an appropriate, professional manner.

Middle Marching

Lest I give the impression that Alchemy can do no wrong, or that things are always easy for me, I must confess that this past week has been very much like leadership bootcamp.   Not in a bad way.  In fact, ultimately in a productive, “growthy” way.  But I take my lumps just like everyone else, I assure you.

One of my biggest challenges is what I think of as, with apologies to George Eliot, middle marching.  It’s the tightrope-walker phenomenon that occurs when you have multiple constituencies to please, and middle managers know just what I’m talking about, because they’re accountable to both administrators above them, as well as their staff below them.

In my case, it’s not so simple.    I’m a Gen-X project leader bobbing and weaving between Boomer managers and the Millennials on their staffs.  This means that my responsibilities are, in no particular order:

  • To make my boss look good
  • To make my library look good
  • To encourage and nuture my team members
  • To make sure my project is compliant with the larger organizational picture
  • To foster change and innovation in a way that is non-threatening for all stakeholders, and compliant with the library’s strategic plan

It’s obvious where the struggles lie here.  You can’t make omelettes without breaking some eggs.  I would argue, however, that breaking eggs for the sake of breaking eggs is simply a waste of eggs.  Some eggs aren’t meant to be broken.  Some eggs are meant to be decorated prettily and put in a basket with hay.  Others are meant to hatch and become peeps who will grow up and lay more eggs, some of which might be omelette-appropriate.  It goes without saying that you should never throw eggs at anybody else’s glass house.  Bottom line?  You have to know which eggs to break, and which to leave intact.

That incredible, edible metaphor is all a roundabout way of saying that communication is probably the most important thing a leader does (or doesn’t do).  Nothing else matters as much.  You can be aces at everything else, but if you can’t communicate properly and professionally, you’re going to have problems.

So, how do you middle march?  Here are some of my guesses, based on what I’ve learned this week:

  • Assume that everyone has good intentions.  Cling to that assumption even when you want to pull your hair out.
  • Wait 24 hours before you send e-mails about sensitive issues.
  • Better yet, go talk to people directly.  You probably need the exercise, and there’s less chance of being misunderstood.
  • Be able to back up every decision you make with policies, procedures, goals and objectives. 
  • Don’t take anything personally.
  • Don’t take anything personally [lather, rinse, repeat]
  • Apologize when you are wrong.  Stick to your guns when you are right.
  • Pick your battles.  Not every hill is the one you want to fight and die on.
  • Concede defeat graciously.  You have, after all, lived to fight another day.
  • Put yourself in other people’s shoes.  Build bridges, not walls.
  • Forgive other people for their mistakes and move on.
  • Forgive yourself for your mistakes, and move on.
  • Strive to be the kind of person your cats already think you are [except for the whole "made of tuna" part].
  • Communicate well, clearly, and often!

Thoughts?  I need all the help I can get, dears. :)

We have almost reached the end of a very busy/exciting week!  Next week,when the dust settles, I will have much to tell.  For now, we’ll push the Hepburn post back a teensy bit so that I can keep my promise to Library Scenester Erin Dorney, who tagged me in an internet happiness meme. Normally I’m as enthusiastic about memes as I am about diphtheria, but since we could all use a little more happiness in this crazy world, I’m down with it just this once.

Prelude to a Leadership Project: Notes, Thoughts, Musings

Well.  Since the idea flashed into my head, I’ve been reading and thinking and reading some more, and thinking harder, about leadership and learning.  And I realized I could probably spend the rest of my life doing this, if I weren’t careful.  Not that it wouldn’t be fun.  But then I couldn’t indulge all the other ideas I get on a regular basis.  So I’m making some disclaimers and setting some parameters.

Learning Styles Differ

This little experiment is autodidactic and book-centric because that’s what works best for me.  If this also works for you, you will probably enjoy it.  There are, however, many other ways to learn.  Visual learners, for example, could get a perfectly acceptable crash course in leadership from Aaron Sorkin’s Sports Night, which addresses teamwork, making tough decisions, mentoring, interviewing, good and bad bosses, and handling employees’ personal quirks.  Dana Whitaker’s charming corporate blunders alone are worth the price of admission, and Jeremy Goodwin is the best reference librarian who never found his true calling.

Affordable formal training is certainly not to be sneezed at.  Workshops, classes, and webinars/telecasts abound, offered by local, county, state, and national professional associations.  Nothing in your area?  Think about what you might need and start the conversation with your supervisor about how to get that started:  “I’d really like to learn X.  How could we make that happen?”  S/he might have some thoughts/leads you weren’t aware of.

And of course, there’s so much to read online.  You could spend the rest of your life moodling over content from the Lyrasis Leadership Network. PLA maintains several communities of practice you might find useful. LLAMA is, of course, the go-to spot for online leadership info at the national level. And if you can’t find a kindred spirit somewhere at ALA Connect, well, honestly, you’re just not trying.

[Aside: I hang my head in shame. I love ALA Connect. I just can't decide which social network to quit in order to make time for it. Er, are they on Facebook? Probably. BRB.]

Most importantly, we have to acknowledge right out of the gate that experience is often the best teacher, whether we like it or not. You can learn more from one meeting, one boss (good or bad), or one conversation, than you can in a lifetime of reading…IF you are paying attention. Since it is awfully hard to be conscious and pay attention all the darned time, however, we will just have to fall back on book-learning as a supplement.  Just remember that the lightsaber pointing at the moon isn’t the moon, okay?

So, do you like to read? Are you interested in leadership? Are you appreciative of, but sometimes overwhelmed by, all the options out there? Welcome to the August Wilson Leadership Academy (patent pending), where you’ll get ruminations on one leadership book per month, as well as a summary of its appeal factors so you can see if it would be worthwhile to get your hands on the book.

Speaking of appeal factors…

A Note on Rhetoric

I will be offering quite a bit of commentary on rhetorical approaches and techniques simply because different things work for different people.  Some people like positive, inspiring language.  Others prefer a frank, down-to-earth approach.  If an author’s tone doesn’t resonate with you, you’re less likely to reap a benefit from a book, no matter how sensible its information is.  So you’ll know exactly what you’re dealing with before you pick it up.

Leadership vs. Management

You don’t necessarily have to have a formal leadership role in your organization to be a good leader.  Or, to make it a twisted syllogism, all managers should be leaders, but not all leaders will be managers.  I don’t want to talk about management, per se, because I don’t have much practical hands-on experience with it.  I was a teacher for quite a few years, but managing a classroom of college freshmen is not the same as managing a group of adult peers.  In libraria,  I have supervised various clerks and one intern, but I’d like to get a little more experience before I start talking about it.  It seems to me that if you work on the leadership part first, regardless of whatever your title happens to be, the management pieces of the puzzle will fall into place.  Just a theory.  I’d like to hear more from folks with a bit more experience on this point… 

Following

 Someone pointed out, and rightly so, that if you’re going to talk about leading, you’re going to have to talk about following.  If nobody’s following you, you’re not really leading, so it’s important to take a look at followers and their needs/wants.  I will probably tackle that first, as soon as the appropriate books come in; I was tickled pink to learn that “followership” is an official LC subject heading, and I think those materials will work nicely with the first book I have in mind to review/discuss.

No, I’m not telling you what it is just yet.  You’ll just have to wait patiently.  Very patiently, probably, given that there are a lot of meetings coming up on my calendar.  But we’ll get there, eventually.  If not next week, then by the end of the month to make my “once-a-month” deadline.

Crystal Ball Fall Down, Go Boom: Thoughts on the Future of Libraries

Happy new year, dear readers!  I missed you.  Let’s talk about the future.

Late last year the newly-minted ACLA committee on the Future of Libraries met for the first time to set parameters and get clear on exactly what the heck we’re doing.   To read our minutes, and see links to some of the documents we’re reading, check out our page on the ACLA wiki.

I’m thrilled to be a part of this group because I see it as a logical extension of the kind of thing I do every day in Ref. Services: take a look at the environment around me, and imagine what things could be like.

[Notice that I said "could" and not "should."  Thinking about the future should be descriptive, not perscriptive.  But I digress.]

Library folk who think about the future of libraries sometimes meet with scorn for being unrealistic.  This is a pity, because exercising the imagination should be somewhat fanciful.  To paraphse Einstein, you can’t solve a problem using the level of thinking at which the problem was created.  And since libraries have more than a few problems right now, why not try using the power of the imagination?

At the same time, however, scenario planners and futurists would do well to be careful that they don’t err too far on the side of the positive.  Perhaps it’s just my fondness for dystopian sci-fi, but I’m probably going to the be the person on the committee wondering, “What if the future really, really sucks?”

One only has to pick up a newspaper, skim the weblines, or watch TV news for a few moments to get the skinny:  it’s entirely possible that humanity is headed down the creek, sans paddle.  Climate change, poverty, homelessness, terrorism, drugs, pandemics over which we have little control (like swine flu), pandemics over which we have some control, but refuse to exert it (like diabetes and heart disease), hunger (which is ironic, considering how the Western diet leads to diabetes and heart disease), racism, bigotry, and the persistent problem of violence against women.  Yeah verily, the future hath great potential to suck, and suck right mightily.

You can see why I don’t get invited to more librarian parties.

At this point in my argument, someone is likely to be thinking, “But what does any of that stuff have to do with libraries?”  My response is simply this:  libraries do not exist in a vacuum.  They are part and parcel of the societies around them, and any futurecasting that’s done should take into consideration all the problems a community has, and all the things that could go wrong, as well as imagining the bright and shiny potentials.

Now, all that being said, I must admit that I don’t think it’s hopeless.  If I did, I wouldn’t have agreed to serve on the committee.  I believe, however, that the following points are going to be extremely important in determining the future of libraries in Allegheny County:

  1. Our region has some serious challenges that need to be addressed head-on by the group.
  2. Responsible scenario planning will include descriptions of things that could go wrong, and the library’s role in creating or amplifying solutions.
  3. Collaborations with other non-profits that address problematic social issues in Allegheny County should be approached ASAP and brought to the table to help create solutions.
  4. Ditto the politicians. 
  5. Librarians are going to have to get very, very loud, but in such a way that the stakeholders mentioned in 3 and 4 will pay attention.

That’s a lot of work to do, but there’s something else that gives me hope:  the future is not something “out there” that arrives one day on your doorstep like NetFlix.  The future is something we create, every day, out of the raw materials of whatever we have in the present.  As I look around at the people with whom I have the privilege of working, my hope increases, because I can see what they can do on an individual basis.  United, we could be virtually unstoppable.

The future will be what we make of it.  It may not be all rosy-glorious, and it will certainly entail a lot of hard work.  But I think we are up to the challenge.  And I believe we could have the most amazing library system in the entire country sometime in the next twenty years, if we are willing to do the work it would take to get there.

My personal interests in this vein, of course, tend to fall more and more on the side of helping staff.  It’s not that serving patrons isn’t important.  It is, and it always will be.  But more and more I look around library world, and I wonder:  who will take care of the caretakers?  Who will help create and sustain the world-class caliber of people it will take to create an amazing 21st-century library system?  Who will help lay the foundations for better internal conditions so that the people who do not feel called to formal leadership positions can continue to do what they choose to do best:  fill information needs and provide customer service at the reference desk?

I would like to be one of those people, I admit.  Hence the August Wilson Leaderhip Academy (patent pending) project, of which we will speak more next time I get a chance to write.

Here Comes the Sun (And Some Presents)!

A somewhat grammatically incorrect subject header, but we’ll let it slide just this once.  There are, after all, presents to be handed out.

Via various blogs and colleagues, I spotted Seth Godin’s holiday gift to everybody, the free e-book What Matters Now, which you can download here.  In the spirit of holiday sharing, I thought I’d do something similar; since the chances are good I won’t be publishing a book anytime soon, though, I decided to dip into my stash of useful/fun freebies and do a little sharing.  So, without further ado, I give you…

Random Days of Alchemy

One ARC for one lucky reader

There’s an ARC on my desk, and it would like a good home. If you leave a comment on this entry between now and December 28, 2009, you’ll be in the running to receive it. Just to make it interesting, I’m not going to tell you what it is – I will, however, paraphrase from the jacket blurb and say that it’s a Jodi Picoult-type story written in an Alice Munro-type style. So if literary fiction is your thing, and your curiosity is piqued, comment away!

6 Blogs I’m Reading

Here’s a short list of some non-library blogs that help keep me within acceptable bounds of crazy sane.  This, I would argue, makes me a better librarian, in the long run.

Issa’s Untidy Hut.  If you enjoy poetry, and, in particular, haiku, you should take a peek at the companion blog to the small-press magazine Lilliput Review.  IUH just received a tip of the hat as a “best poetry blog” at Suite 101, so don’t just take my word for it.

Vegan Hope. Although I am not vegan, I have definitely gone from “vegetarian” to “lower-dairy vegetarian” after reading this chronicle of one woman’s journey back to health via a vegan diet. This blog is both inspirational and useful, with many giveaways, and a “recipe Fridays” feature that is too delicious to be believed.  People of all food persuasions should take a peek.

Coilhouse bills itself as “a love letter to alternative culture,” and delivers on its promise. Edgy art and videos appear frequently, and I always learn something fun and unusual when I read it. Not always safe for work, but definitely an add to your newsreader if you’re into contemporary alternative culture.

Zen Habits, oft-cited here at Alchemy, is the one blog a stressed-out librarian can’t do without. It’s an oasis of calm and gentle in a sea of drama and meh, and its advice can definitely help if you’re in need of some tips about organization, simplifying, de-stressing, or work-life balance.

LitDrift: Storytelling in the 21st Century is a writing blog I discovered very recently while tooling around the web, following up leads from my “portable MFA” class. I haven’t been following it very long, but the essays are definitely interesting, and worth keeping an eye on. Oh, and they give away a book every Friday. Score!

Last, but certainly not least, AverageCats, the cat blog for those who find LOLcats utterly too twee.   LOLcat photos are re-captioned to point out just how mundane the cat behavior or situation actually is.  The wry understatement is, quite frankly, hilarious, so if you’ve overdosed on cute cats and need a palate cleanser, you might enjoy this blog.

3 Cool Websites

I love cool, fun, useful websites.  Here are a handful of nifty things I found in 2009.  Some are new, while others are “new-to-me.”  All are nifty, in their own way.  Observe.

CatHelp Online: Feline Emergency. I know, I know: it’s getting a little kitty-centric around here. However, this comprehensive list of plants that are poisonous to felines just might come in handy at the reference desk someday.

CitySounds FM. Quite possibly the best free streaming music site ever, CitySounds allows you to check out what’s popular in cities worldwide, as determined by contributing users, and listen live from your computer. They’ve also got an iPhone app, so you can take the musical goodness on the road. This site skews heavily toward techno, house, and other dance formats, but there are interesting surprises to be found. Choose the “Random City” feature to take a world tour of goodness while you work.

Wize, a metasearch site for product reviews. In addition to a simple search box, you can search by product, need, or product/need combined. If you don’t have Consumer Reports handy, and/or don’t want to surf all over looking for product reviews, this might be a good place to start. I especially like the use of tags here – tags normally make me impatient, but they’re used here to good effect.

2 crazy project ideas

Looking for something out-of-the-box to try in 2010? These two online projects could be the creative whack in the head you’re looking for…

The Happiness Project is the companion website to a soon-to-be published book by the same name. Resources include the 2010 Happiness Challenge, a DIY program for boosting your happiness quotient.

In the same vein, but broader in scope, we have One Hundred Days to Make Me a Better Person. Pick a thing, any thing. Do it for 100 days, any 100 days of the year you want. Write/post about it. Structure + flexibility = genius.

2 more book/website pairings

Like wine and cheese, the notion of books and companion websites appears to have taken off. Here are two interesting ones I’ve been perusing lately.

Rules for Renegades, Christine Comaford. Written in a scrappy, tough-love style, Comaford offers business and career inspiration without falling prey to the pitfall of sappy rhetoric. Though geared to for-profit go-getters, non-profit employees will definitely take much away from this book, especially in terms of setting personal goals and planning one’s future. Upon free registration, you’ll also have access to a series of worksheets, which is always great fun if, like me, you’re a big fan of a) free, and b) worksheets!

Ambition is Not a Dirty Word is the companion website to Debra Condren’s AmBITCHous, and while this one’s specifically geared toward women, you could argue that it’s the women amongst library folk who need it: learn how to stop feeling guilty about your desire to succeed professionally, get over the notion of being universally liked, and stop putting your light under a bushel. Relentlessly pink, Condren’s book and website might turn off folks who feel squeamish about language or pastels. Nevertheless, it’s a dose of advice that’s sorely needed in a profession where passive-aggression can rule the day, and there are more free resources to ponder, to boot.

And finally…

1 Fun Video

Come on. You didn’t think I was going to skip the opportunity to lead you in a sing-along, now, did you? :)

Whatever holidays you celebrate, I hope they’re splendid ones. I’m going to try to finish a bunch of things before my Christmas break, so we’ll talk again next week.

The August Wilson Leadership Academy (Patent Pending)

Previously-scheduled train of thought sidelined by a random idea!

I believe in fair wages for all.  I also believe that folks who are in business for themselves have the right to decide for themselves just what constitutes “fair” and charge for their services accordingly.  My blue-collar roots rankle, however, whenever I get a catalog that pitches leadership seminars for $1200 a pop, not including transportation / accommodation costs.

And it’s not because I begrudge them one iota.  Nope.  Successful people inspire me, because if they can achieve their dreams–often despite major hardships–then I pretty much have no excuse, given the relative privileges and advantages I possess.  However, narrowing the gap between where I am (namely, unable to afford a $1200 seminar) and where I would like to be (able to afford the $1200 seminar but doing something else with that money instead) is what proves tricky.

Ergo, while leafing through Yet Another Pricey Catalog and muttering invective under my breath, I decided that what I’ve now come to call the August Wilson Rule applies just as much to leadershp as it does to anything else in life:  if you can’t afford it, use the library.

I’ve sung Mr. Wilson’s praises before, but here’s a quick summary for those of you who haven’t heard that particular tune:  while attending a Pittsburgh high school, playwright August Wilson was unjustly accused of plagiarism.  As a result, he dropped out of school and decided to educate himself at the Carnegie Library of Pittsburgh.  He came in every day and got himself a world-class education with our collection, and for his efforts he received a diploma.  Currently, he is the only person in the world with an educational credential from CLP.

I’d like to be #2, but let’s not get carried away here.  At least, not just yet.

Okay, let’s get just a little bit carried away, shall we?  Here’s something I’ll try in 2010 to see how it works out:  I will read at least one current book on leadership every month, and review it here at Alchemy.  Then I’ll add it to a page called “The August Wilson Leadership Academy (Patent Pending)” so that you’ll be able to skim the list and see whether or not it would be a good fit for your own lifelong learning endeavors.

And just to make it interesting, I’m not going to necessarily pick the books on library leadership.  Nope.  We’re a little odd here at Alchemy, with our strange notions about trying to incorporate what’s useful from the Outside World into library practice.  Besides, there are plenty of other bloggers reviewing the library literature – it will be much more fun for me to try to critically analyze the larger body of leadership writings and try to separate the wheat from the chaff for my peers.

I know, I know – I have some strange ideas about what constitutes a good time.  My girlfiends and I are working on that one, I assure you.

Let me know what you think – I have a couple of drafts in the hopper, so we will hopefully get back to the other things I wanted to talk about before year’s end.  I also had another smashing idea for 2010 that I want to run by you before I vanish for my long New Year’s vacation (I actually forgot to take my three floating holidays this year – somebody, please, save me from myself!).

Tonight is the library board meeting in which the fate of the branches are decided, so I suppose it would make sense to talk about the big white elephant next, once the dust clears.  Stay tuned.

10 Things I Will Do When I’m A Library Director

I think about the future a lot.  The present is a good place to be; some would argue it’s the only place to be.  But I also believe in lifelong learning and growing, and I already know that, someday, I want to be a library director.  So I spend a goodish chunk of my time thinking about that goal, and how I will get there.

Part of said thinking involves visualizing myself in certain situations.  What would I do if X, Y, or Z happened?  How will I interact with my board?  With my community?  With my patrons?

The result of all that thinking is this somewhat idealistic list of things I solemnly swear I will do when I am a library director.  Those of you who currently wear that hat may smile or correct me as you please, but these are my thinks based on my perspective in the here-and-now.

  1. I will know the first and last names of everybody I work with.  Yes, even if it’s a big library.  Yes, from the person who cleans the toilets to the president of my board.  I will take an active, genuine interest in their lives, seeing them not merely as employees, but as people with hopes and dreams who, properly cultivated, can make the organization more excellent via their personal growth and development.
  2. I will treat everyone on my staff with dignity and respect.  If I am wrong, I will apologize.  If I have to do something unpopular, I will explain why, and clearly.  I will communicate with them clearly and frequently, and I will respect everyone’s inherent worth, regardless of race, religion, gender, class, or favorite sports team.
  3. I will nurture and encourage innovation and change.  I will support my staff when they have wild and crazy ideas, give them the opportunity to test out their theories, even–perhaps especially–the ones of which I’m skeptical.  I will trust that they love the library and the community too, and that they have its best interests at heart.  I will actively seek out staff and volunteers who can help me create a 21st-century library for 21st-century patron needs, and I will be fearless about trying new things and making mistakes.
  4. I will pitch in and help with whatever task needs done, no matter how big or small.  Something that left a big impression on me as an undergraduate was an event the college president organized every year during homecoming.  He called it “Lance Cooks,” and it means exactly what it says:  he cooked and served food in the cafeteria line, and made conversation with everybody who passed through.  It blew my mind that the college president would do that, and it made me feel good about the future of our campus.  It also makes me want to be the director who opens the front doors every morning, a la Will Manley, or who works the circulation desk regularly.
  5. I will live in the community I serve, and become an active, engaged member of it.   No ridiculous commutes for me.  I want to be right up close to the action, shopping in the community’s stores, volunteering at its other non-profits, and getting to know its people in all sorts of situations, not just director-patron ones.  If my job is to lead a library, then I want to do it in the most accessible fashion possible.  The title of “director” should be a bridge, and not a barrier.
  6. I will dress up like a pirate on Halloween.  Okay, to be fair, I’m already planning on doing that anyway–but that’s not the point!  Leadership is a very serious business, especially during difficult times.  However, I don’t ever, ever, ever want to lose sight of the fact that, despite its difficulties, life has plenty of fun things to offer, and I will bend over backwards to create an atmosphere of fun, trust, and bonhomie in my library.
  7. I wil bend over backwards to make the arcana of librarianship transparent and comprehensible to my board.  Face it:  there are going to always be some things that only librarians care about, and that would make the community’s eyes glaze over if we tried to explain, no matter how much we prettified it.  That being said, we ARE degree-holding professionals with a particular skill set and particular rationales for why we do things.  Sometimes, that will need to be explained to a board, cheerfully, and with patience.  This is the area where I have the least expertise, but I’ve served on one strategic planning committee, and got a good introduction there to the scope of the task ahead.
  8. I will be a loud, aggressive, passionate, fearless advocate for libraries.  I will blog.  I will write collection development policies that uphold the community’s freedom to read.  I will podcast.  I will take advantage of every traditional and emerging technology to get the word out about the value of my library.  I will cultivate relationships with my local and state senators and representatives.  I will work with my Friends Group.  I will get more deeply involved at the state and national levels of library advocacy.
  9. I will embrace transparency whenever possible.  I will make it easy for community members to contact me.  I will have an open-door policy with the staff.  I will hold open houses and community meetings, and I will communicate early and often about any service changes that might come along.  I will be candid about library finances.  I will ensure, whether or not I’m actually responsible for website maintenance, that my library’s website contains the most up-to-date information about the library, its policies/procedures, and its resources.
  10. I will stay humble, grounded, and focused.  I will constantly question whether or not the actions I take are in the best interests of my staff and the community.  I will earn my salary with blood, sweat and tears, down to the last penny.  I will surround myself with intelligent people who will gently, but firmly, correct me if I am drifting off course.  I will network with other library directors and learn from their expertise, not just when I’m a newbie, but for as long as I have the privilege to lead.  I will aggressively pursue continuing education opportunities, and my default setting will be that there is always, always something more to learn.  And finally, I will be open to the lesson in all life experiences, including the gut-wrenching, painful ones.

That’s a tall order, I know.  Break it to me gently, if you must disabuse me of my idealistic notions.  But I would argue, once again, that if we give up our ideals, we are lost.  Even if they are impossible, it is in the striving that we will become better library leaders.

Er, right?

But what about the fundraising part, you ask?  Ah, fundraising.  That’s a whole post in and of itself.  Given that I’ve wanted to be a fairy godmother since I was a child, it’s yet another one of those things I muse about all the darned time.  If I get a breather, we’ll discuss it.

(Data)base! How low can you go?

Still waiting to hear from the state what’s going on with POWER library.  My sources tell me it might be a while.  And, as that veritable sage Tom Petty once put it, “The waiting is the hardest part.”

The plus side to waiting, though, is that you have plenty of time to scheme plan and agitate collaborate.  It’s always good to have a plan, and it’s about time you heard a little more about some of the fine people I work with, and what we do.

I will do my best to make these topics as “sexy” as possible, but sometimes there’s just no way to dress up a skunk:  librarians care, and very deeply, about electronic resources.  Patrons tend not to know, or care, how the magicians do their tricks…until the money runs out, and resources are cut.  I provide this information anyway, in the hopes that it will be useful to someone.

Allegheny County Databases 101

Library users in Allegheny County have access to three levels of database service, provided in different ways.  Let’s take it from the top down.

Pennsylvania POWER Library

This is the suite of electronic resources that is available to all libraries in the commonwealth. It is currently paid for by the state of Pennsylvania, but based on the 57.1% reduction to the line item that includes these resources, its future is uncertain.  These databases are selected and purchased by either the state library or a statewide committee of library staff, I believe–someone please correct me if this is not so.  It’s a tad shrouded in mystery, and I’d like a little more transparency on the process, myself…

EREC Databases

The Electronic Resources Evaluation Committee is a committee of the Allegheny County Library Association.  It is composed of librarians who represent different geographical regions within the county, as well as staff from the Electronic Information Network, a/k/a EIN, which currently handles the statistics reporting and tech troubleshooting for countywide electronic resources.   EREC purchases are funded from a variety of sources, which makes deciding issues about their administration (including tech support and stats-keeping) a touch complicated.

All databases selected by EREC are available to all library cardholders in Allegheny County, regardless of which library issued their card.  The committee meets once a month to decide which products to keep or cancel, discuss other electronic products on the market, set up trials, discuss the outcome of trials, and generally keep tabs on the state of library electronica. 

Individual Library Subscriptions

Each of the county’s libraries–and there are quite a lot that are not part of the CLP system–has the option to purchase individual database subscriptions with their collection development budgets.

CLP has its own Database Selection Committee (DBSC), which is made up of representatives from both Main Library and the branches, who make decisions about what, if any resources, we want to buy for CLP cardholders on top of what the county and state provide. Individual subscriptions have pros and cons, which we will examine more in detail when we discuss the patrons’-eye view of all this.

Everybody with me so far?  All righty then:

Chain Lightning

When all is working well, this three-tiered system actually functions more like an equilateral triangle, with all limbs in perfect balance, resting on a solid base.  If Bob Ross were here to paint it, he might call it a happy little triangle.

In our current situation, however, with steep budget cuts to POWER that could very well eliminate the majority of the subscription databases, a chain reaction has begun.

The current posse of fine folks on EREC are currently creating a survey, meant to be distributed to staff countywide, so they can provide feedback on what resources are key for them and their patrons.  A patron-friendly version of the survey, which will appear on the county database page, will glean info from library users.

The surveys will, hopefully, tell EREC a few important things it needs to know, namely:

  1. Which databases are most useful to library staff.
  2. Which databases are most useful to patrons.
  3. Which POWER library databases EREC should try to purchase if the state drops their subscriptions.
  4. Which EREC databases we should cancel to make room to pick up POWER subscriptions.

Do you see the bind that crops up there with points 3 and 4?  Given that the public library subsidy was cut 20% statewide, chances are good that EREC will have LESS money to spend in 2010, it will boil down to canceling some resources in order to save others.

Good times.

Whatever choices EREC makes will trickle down to individual libraries.  If, for example, a particular database is canceled countywide, each individual library may choose to research pricing, and make a purchase for its own cardholders.  Given that many vendors do their pricing by population served and/or number of cardholders, electronic resources are less expensive the smaller your service area gets.

The only problem there is that it creates little “service ghettos,” in which the quality of electronic access varies widely depending on how much collection money a library has to dedicate to databases.  This is what we library professionals like to call “uncool.”

The Patron Perspective

Patrons don’t care who buys what, what standards they use, or where the monies come from.  They simply want what they want.  This is human nature, and I am at peace with it.

Besides, look at it from the average patron’s point of view.  To her/him, does it matter who bought what for whom?  Nope.  S/he just wants the information, not an object lesson on service models.  And when s/he asks why s/he has access to some databases and not others, there’s currently no way to answer this question without boring the living daylights out of the poor patron.

If I ruled the world…

As you may have gathered, I think about these issues quite a bit.  I’ve been immersed in this stuff for about two years now, so I’ve certainly had plenty of time to consider it.  I’ve served on the DBSC and EREC, and then suddenly found myself as chair of both. 

From a certain perspective, this makes the job a lot easier:  when I get pricing for things, I can measure twice and cut once.  However, wearing multiple hats also forces me to think about everything twice as long and twice as hard.  What’s really in everybody’s best interests?  What is the solution that will be best for my library and its patrons, as well as other libraries and their patrons?

I’ve come to the conclusion that, in most cases, it really makes more sense to buy databases on a countywide level, especially databases that give access to full-text journal articles.  It seems ridiculous to have an army of little full-text fiefdoms – better to make the purchase on a wider scale, making as many journal articles available to as many people as possible.

In a way, this is not unlike the argument for opening up the gifted curriculum to students of all levels.  Trips to the ballet, and chess lessons, and visits to art museums, are just the ticket for the high-achievers.  But perhaps, if the “regular” or “under-performing” kids had those opportunities as well, it would cause them to flourish and grow?  While every library should be free to spend its individual collection budgets as it sees fit, I can think of very few situations where a boutique database is needed.

Obviously, there are exceptions, and sometimes pricing on a countywide scale is prohibitive.  Why shouldn’t a library pick up that would please its patrons if countywide pricing is not feasible?  Still, if I ruled the world, I’d do a complete overhaul of the current three-tier system.  Here are some of the changes I’d make:

  1. There would be a countywide database coordinator whose sole responsibility would be the care and feeding of the EREC databases.
  2. That person’s duties would include, but not be limited to:  researching products, designing and producing promotional brochures, scheduling–and, if necessary, teaching–training sessions, creating Camtasia and/or video tutorials for staff and patrons, maintaining an electronic resources blog to keep everybody in the county abreast of electronica, serving as liaison to EREC and whomever selects state resources, as well as being a consultant for libraries on an individual basis.
  3. And speaking of the state, a huge part of this person’s job would be to let some sunshine in on just exactly how those POWER databases are selected.  They’d also be responsible for promtion of and training on state-provided resources.
  4. If, after closer examination it was felt that was the best solution, this person would also be responsible for database tech support and statistics gathering for all the county libraries.
  5. Given the scope of 2 & 3, this person should be compensated A Very Lot.   Perhaps not as much as a director, but definitely more than the average librarian. 
  6. A subscription to The Charleston Advisor should be part of this person’s benefits package. Either that or the agency that employed him/her should pick up the tab.

You can see why I won’t be put in charge of anything anytime soon.  I can just hear you now:  “Where, foolish dreamer, is there money for that in this current economic climate?”

My only response on that point is, you get what you pay for.

If you have made it to the end of this post with your eyeballs still firmly lodged in their sockets, I salute your fortitude.  Blathering about all this has been helpful for me because I have been asked to give not one, but two, presentations about databases within the next few months, and spilling it out in a blog entry has been insanely helpful in terms of brainstorming what I want to say.

Comments / questions / clarification?  Let me know.

She shoots, she scores: goals ‘an @

Goals:  they’re not just for hockey anymore!

Okay, truth be told, I can’t stand hockey.  Too much fighting, and my poor beleagured eyes can’t follow the puck as it sizzles across the ice.  Come to think of it, though, those two qualities of the sport make it an excellent metaphor for trying to craft goals in an environment of uncertainty. 

It’s quite the conundrum.  You don’t want to come up with something too elaborate, lofty or specific, just in case the budget doesn’t permit it; on the other hand, you don’t want to throw in the towel entirely because, well, the final bell has not yet rung.  It has not rung today, and it is probably not going to ring tomorrow.  Ergo, you try to walk that middle path.

Here are some of my goals for 2010.

Professional Goals

  1. Learn Camtasia!  The First Floor staff are using this, and watching what they’ve come up with is really inspiring.  It could really do wonders for database promotion and training, at the CLP as well as the countywide levels.
  2. Seek out additional leadership training opportunities.  One leadership institute (and two months supervising an intern) does not an expert make.
  3. Submit something somewhere to be published.  I know, could I be a bit more vague?  I’m a little nervous about writing for publication; do I really have what it takes to actually be accepted by a refereed professional journal?  We shall see.
  4. Review in an additional genre, and be accepted as a reviewer by an additional publication.   Why not do more of what I love?
  5. Increase the number of hours I work on virtual reference.  That one depends heavily on which way the budget axe falls, but if you’re going to shoot, shoot for the moon.  I’m writing an open letter to Gov. Rendell about this, in my head, as we speak.

Personal Goals

Wait, what?  In accordance with the holistic principles of Library Alchemy, I cheerfully submit that the chance of achieving the goals listed above increase exponentially in proportion to the care I lavish on my personal development outside my job.  Ergo, personal goals:

  1. Design and complete a course in fiction writing, based on The Portable MFA in Creative Writing.  I’ve actually written up a syllabus and am technically on week two of the course, though, little Hermione Granger that I am, I’m actually a week or so ahead on the assignments.  Those of you on Facebook have already been subjected to lengthy squee about this, so I’ll spare you in this forum, but do feel free to ping me for details if you are interested.
  2. Participate in a spiritual retreat.  Spirituality is an uneasy thing to speak of aloud, not only because people assume you want to convert them to your way of thinking, but also because no words can adequately express what’s going on in one’s heart.  The phrase “I’m a spiritual person” is one of the dumbest-sounding things you can say out loud, and folks who do feel obligated to say such things aloud are usually overcompensating for things they are not really doing.  All that being said, I feel the need to deepen my spiritual practice, and I think taking a long retreat is just the ticket for that.
  3. Start saving up to buy a house/loft/condo.  If it’s in the cards for me to stay here, then I think 12 years of apartment-dwelling is quite long enough, don’t you?  Seriously, I’m starting to feel the need to put down roots, and there are some lovely, affordable homes in this city.  The majority of them even have the hardwood floors I adore (wall-to-wall carpet is for people who actually enjoy housework, IMHO).  Not exactly the greatest time in the economy to start dreaming of nests and feathers, but if you look at it another way, there really never is any time like the present, is there?

So, there’s that.  I’d best get back to the things I’m working on.  I’m pretty pleased that I managed to crank out the agenda for tomorrow’s database meeting this morning, and make all the photocopies ahead of time to boot–usually this is something I’m doing 30 minutes before the meeting while biting my lip to keep from cursing the copier.   However, I have miles to go before I sleep, so I’ll leave you with the promise of another entry, soon.

What are your goals for 2010?

Dances With Vendors: Confessions of a Clumsy Alchemist

Your alchemist is not the most graceful person on the planet.   Ever since my childhood dance teacher suggested–not unkindly, mind you–that perhaps being a prima ballerina was not in my future, I’ve been a little leery of anything that requires physical coordination.  When I do dance, it’s either in a dark, crowded room where nobody’s really looking at me, or in the privacy of my own apartment, where I can lace up my Doc Martens, crank up something gothtastic on iTunes, and let ‘er rip.

Dancing with vendors is a slightly different proposition, but, I would argue, only slightly.  The same amount of grace and dexterity is required, and there’s certainly plenty of sweat involved.  Your mission, should you choose to accept it, is to pick the best products and services for your library.  This involves setting good boundaries, being able to say no without closing a door to future interactions, should your needs change, communicating your needs clearly, and, from time to time,  letting poor behavior roll off your back.

All things considered, strapping on a pair of pointe shoes again sometimes seems preferable!  That being said, though, I’ve been practicing this particular form of dance for about two years now, and I think I’m starting to get the hang of the basics.  Maybe in a few more years, if this sort of thing continues to be part of my responsibilities, I’ll be able to execute the pas de deux with the best of ‘em (like our former deputy director, who was, arguably, the Martha Graham of database negotiation).

Here are some behaviors that work well for me in the sense of keeping me relatively sane when doing the vendor dance.  I’d also like to offer some suggestions to vendors so that our dances together can be more enjoyable for both of us.

Dance Steps for Librarians

  1. Try scheduling vendor calls.  Your Outlook calendar can be your friend.  If your life is as busy as mine, you can’t always take a call when the vendor wants to talk…and yet, sometimes, you really will be interested in what they have to say.  Offer to schedule a time that’s convenient for you.  This cuts down on random calls, and lets vendors know you’re willing to dance.  If a vendor isn’t willing to work with you on your time, maybe it’s time to rethink that relationship.
  2. Learn to say no.  I know, I know.  If we could all figure this one out, the world would be a magical place full of sunshine and rainbows.  Still, the only way you’re going to get better at this is if you practice.  There are a million ways to say no, and many of them are kind.  “We’re going in a different direction right now” and “This doesn’t seem like the right solution for us at this time” are two examples.  There’s something to be said, as well, for the basic, “No thank you, we’re not interested right now.”  Pick your poison, but pick one (PA residents should feel free to invoke the state budget dilemma)!!
  3. Screen your calls.  This is a sticky wicket for me personally, because I don’t have a personal extension or voice mail.  I hate asking my colleagues to run interference for me and take messages, but the fact of the matter is this:  if you’re the vendor contact, and you take every single call that comes in for you, you will go stark raving mad in short order; in addition, you will never get anything else done.  If you can screen calls, do it!  If you can’t, talk to your boss and colleagues about what a good solution for your office might look like.
  4. Take calls when you can.  Vendors are human beings with a job to do, so you should treat them with the same respect you would ask for yourself.  That means actually taking their calls when you can.  If you aren’t interested in the product, see #2.  If you’re interested, but the timing isn’t right, say so, and suggest you talk again in X number of months, or next year, or next budget cycle. 
  5. Have FAQ information organized and ready.  Vendors often need to know certain things in order to quote us prices accurately.  Often this information includes population served, number of cardholders, city/county population, and/or number of public computers available.  Write these things on an index card and keep it handy.  That way you can make the most of your phone time by being prepared for questions.
  6. Be able to articulate specifically what your users want and need.  By the same token, there are certain things you’re looking for in a product.  Make a list of these and ask about them right away.  If the vendor cannot fulfill your needs, it’s better to find out right up front.  Then you can go straight to #2 for the polite “no.”
  7. Don’t take bad behavior personally.  Selling something for a living–and some folks are solely on commission–can really stink, especially during these economic times.  If you’re working with a vendor who dances clumsily, please try to remember that they did not get up this morning hell-bent on ruining your workday.  A vendor’s job is to sell you things.  That’s just how it is.  If their behavior bugs you, please go find a colleague to vent to, or watch a funny kittens video on YouTube, or make an ice cream run, or whatever will get you through the day.  Just don’t take it personally, because, quite frankly, it isn’t.

Dance Steps for Vendors

Dear library product vendors:  Your job is a tough one, and I know I wouldn’t do it very well, so I appreciate the hard work you do.  Here are some suggestions I would like to make that could improve our relationship all around, and make for better business transactions.

  1. Please don’t send me presents.  I don’t know you very well, and getting a gift from somebody I don’t know is a little awkward and doesn’t feel ethically correct.  On top of that, giving me a present is not likely to influence my purchase decisions, especially if your product isn’t what my patrons need right now.  I’d much rather the money you spent on presents went toward improving your product, and making sure all your employees get a fair wage.
  2. Please don’t call me 3 times in 30 minutes.  If I can’t take your call, it’s because I have another committment.  Working in a large public library is delightfully insane, and it doesn’t make for predictable phone availability.  Repeat calls in a short period of time doesn’t make me enthusiastic about your persistence or your product.  I know you’ve been burned on this one before, but I’d appreciate it if you could trust me.
  3. Please learn to spell and pronounce my name.  It’s a little tricky, I’ll grant you, but it’s not like they call me Chasmodeus Czyrwilmeninczky.  I accept that I’ll probably have to explain it once or twice.  Once we hit three times, however, it just seems like you’re not listening.
  4. Please don’t write me long, friendly e-mails full of chit-chat if we’ve just metIf I’ve contacted you for information, I’d like just that information.  I know that the current business emphasis on making the customer feel valuable has resulted in a lot of friendly gestures designed to make us feel comfortable with you as people.  A good working relationship, however, is built over time.  If I buy your product, and we work together a lot, a level of informality will grow naturally.  Being overly folksy right out of the gate is somewhat off-putting, however. 
  5. Please answer the questions we actually have.  I know you’re really proud of your product, and you want to tell me everything about how it’s going to change my life.  But if I have a question, I’d really like the answer to just that question, and not an explanation of all the other great things.  If I ask about a feature you don’t have, don’t tell me about the other four features you DO have.  If I have questions about those features, I will ask you.
  6. Please don’t take “no” personally.  If your product isn’t right for us, or we have to cancel your product due to budget cuts, or whatever reason we’re saying “no” at this time…it’s not personal.  You didn’t do anything wrong, per se, and you should take our “no” at face value.  Calling repeatedly to find out the “real” reason why we canceled is kind of stalkerish, and doesn’t inspire a change of heart.
  7. If we ask for a trial, please don’t offer us a live demo.  This is especially applicable to vendors who are just now discovering the library market, and don’t know public libraries or their users very well.  We want to get our hands on your product and playtest it against the realities we face every day.  Live demos can be interesting, but there isn’t always time in the day for them.  On top of that, a lot of time can be wasted in a live demo trying to get you to cut to the chase.  I know you’ve worked very hard on your presentation, but there are certain things we look for that only a good playtesting will assess accurately.  If we have questions, or want a live demo, we will ask for them.  Pinky swear.

Now, all of that being said?  I work with some really cool vendors.  I’m Facebook friends with one of our reps, and she’s been insanely helpful in terms of training, answering questions, tech support, etc.  She also understands the boundaries of our professional relationship and doesn’t feel the need to comment on every conversation I have.  There’s another vendor with whom I wish we were doing business (stupid PA budget) because she’s perfected the art of knowing how often to call to see if our situation has changed, and she’s clearly done her homework on public libraries because she knows what’s important to us and what’s not.  Doing the vendor dance doesn’t have to be a hair-pulling, migraine-headache inducing experience; it can be pleasant, cvil, calm, and–dare I say it?–even fun on occasion.   It only works, though, when we all strive to dance well.

As ever, I would like to hear your take on these things, and I’m open to other perspectives.  Do you work with vendors at your library?  How’s that working out for you?  Do you have any tips for an intermediate, still slightly clumsy, alchemist?

Oh, and I wasn’t kidding about the Docs or the dancing.  Might I suggest A Life Less Lived? To see if it would be your cup of tea, here’s a representative sample:

Happy dancing, and I’ll see you next week.

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